Your challenges
In the current climate of increasing reporting and compliance requirements, companies that perform taxable transactions must be able to demonstrate a high level of control of their tax-related data.
Do you report EU sales and purchases with VAT to multiple customers, co-contractors and suppliers on a pan-European level? Or do you operate a shared service centre to fulfil VAT obligations on a central level?
You need the right tools in place to ensure the accurate and systematic treatment of your tax data.
How we can help
Streamline your VAT processes and improve control of your data with RoboVAT, PwC’s user-friendly cloud computing solution. Our bespoke secure and privacy-compliant tool can generate measurable cost savings and time gains via automation.
RoboVAT 1.0 helps your organisation comply with the 2020 quick fixes to the EU VAT system introduced by the European Council, i.e. to have valid EU VAT ID numbers on invoices that apply the EU VAT exemption for cross-border supplies.
In case of an invalid VAT ID number, RovoVAT 2.0 helps with a suggestion of the correct VAT ID number for your business partner.
Download the RoboVAT 2.0 Flyer here
RoboVAT: automating VAT tasks
Uploading VAT ID numbers
RoboVAT uploads VAT ID numbers based on a fixed template on a Google Cloud and performs an automated pre-check of the VAT ID number format.
Verifying VAT ID numbers
RoboVAT 2.0 verifies the VAT ID numbers (master or transactional data) of customers and/or suppliers. These are pre-validated by the Google Cloud via a call-out to the VAT Information Exchange System (VIES) website of the European Commission. In case of an invalid VAT ID number, RoboVAT 2.0 provides a suggestion to correct the invalid VAT ID number of your business partner.
As of 1 of January 2021, the VIES website can be used to check the XI VAT numbers whereas GB VAT numbers can no longer be verified. As a valid EU VAT number of your client is a substantive condition to apply the exemption for intra-Community supplies the verification of those XI VAT numbers becomes key. We have updated our RoboVAT tool to validate these XI VAT numbers in bulk as well.
Creating reports
The tool creates summary and full Microsoft Excel file reports that provide the results of the VAT ID numbers check (valid, invalid and errors), the suggested changes to the data, and sends an email notification on the status of the report to a designated recipient. The results include a reference to the VIES Request Identifier which functions as a unique time stamp indicating the exact timing of the check performed.
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