Recruitment Privacy Statement
Your personal data provided during the selection, recruitment and onboarding procedure and through the submission of related documents using Workday is processed in accordance with the GDPR.
In addition, PwC provides you with the following information:
Controller & data protection officer
The controller of the present processing operation is PwC Belgium BV (Culliganlaan 5, 1831 Diegem in Belgium) and/or such other Belgian Member Firms of the PwC network as may be relevant.
If you have any questions about this privacy statement or how and why we process personal data, please contact us at:
Data Protection Officer
PwC Belgium
Culliganlaan 5
1831 Diegem
Belgium
Email: be.privacy@pwc.com
Phone: +32 (0)2 710 4211
Purpose of the processing of your personal data
The purpose of this processing operation is to select and recruit candidates suitable to cover the vacancies of the Belgian Members Firms of the PwC network.
What personal data is processed?
The following categories of personal data are collected and used for the processing operations.
A) Data collected and received during the selection phase:
Personal data needed to identify candidate: title, surname, first name, date and place of birth
Information provided by the candidate to contact the candidate: street, postcode, place, country, telephone, personal email address
Information provided by candidate for verifying eligibility and selection criteria set in vacancy notice: nationality, education and training (diploma(s)/certificate(s)), professional experience (job title, length, company name, main tasks and responsibilities), linguistic, IT and job related skills and competencies
Motivation letter of candidate if provided
In case of admission test: results of written and oral tests
References about former professional experience
Payslip from previous employment (not obligatory)
B) Various official documents we ask for to perform a candidate/background check after a job offer has been sent out:
- Diplomas, certificates
- Copy of ID card
- Copy of driver's licence
- Certificate of good conduct
- Documents regarding visa requirements (if applicable)
- Work permit if applicable
- Possible beneficiaries for insurance purposes
- Documents proving nationality and marital status, and family composition document
- Proof of registration of place of residence
C) All replies to the questions given by the candidate during the selection and recruitment procedure.
D) Other onboarding information:
Laptop keyboard choice
If you opt to keep your existing mobile number: mobile number, owner of the number, preferences, provider, sim card serial number, account information, whether you have a postpaid or prepaid account
Private mobile number
Preferred language
Driving license
Recipients
The recipients of your data will be the PwC Belgium HR department and the members of the selection panel that consists of members of your possible future employer (PwC Firm) and Line of Service.
The onboarding information will be shared with HR, IT and with General Services and with third party service providers (e.g. telecom providers, fleet services) solely on a need to know basis.
Lawfulness
We process your personal data for the legitimate interest for PwC to recruit appropriate staff for the vacant positions.
At the end of the recruitment procedure, we will - before the signing of your contract - process your data concerning your certificate of good conduct on the legal ground of article 8, §2, 2°, b) of the Belgian Act of 18 September 2017.
The time limits for retaining the data are the following
If you are recruited and become a PwC employee, your data will be retained for 2 years after the end of your working relationship with PwC.
Data pertaining to applicants who were invited for an interview during the course of a given selection and recruitment procedure will be kept at least until the closing of the selection and recruitment procedure and for a maximum of 2 years thereafter.
Data related to applicants not invited for an interview will remain in the PwC Belgium’s recruitment database for a period of maximum 2 years. Data will be automatically removed at the end of this period.
Data in Workday is stored for 2 years (if not hired) and 7 years after the end of your employment contract (for hired applicants). At the end of this period, data will be automatically destroyed.
Data subject rights and how to exercise them
Individuals have certain rights over their personal data, and data controllers are responsible for fulfilling these rights. Below, we include further information about the rights that individuals have and how they can exercise them.
The right to erasure of your data
Access to personal data
You have a right of access to personal data held by us as a data controller. You can exercise this right by emailing us at be.privacy@pwc.com. We will aim to respond to any requests for information promptly, and in any event within the legally required time limits (currently 30 days).
Amendment of personal data
To update personal data submitted to us, you may email us at be.privacy@pwc.com or, where appropriate, contact us via the relevant website registration page or by amending the personal details held on relevant applications with which you registered.
When practically possible, once we are informed that any personal data processed by us is no longer accurate, we will make corrections (where appropriate) based on your updated information.
Withdrawal of consent
We do not generally process personal data based on consent (as we can usually rely on another legal basis). Where we process personal data based on consent, individuals have a right to withdraw consent at any time. To withdraw consent to our processing of your personal data, please email us at be.privacy@pwc.com.
Other data subject rights
This privacy statement is intended to provide information about what personal data we collect about you and how it is used. Besides the rights of access and amendment referred to above, individuals may have other rights in relation to the personal data we hold, such as the right to erasure/deletion, the right to restrict or object to our processing of personal data, and the right to data portability.
If you wish to exercise any of these rights, please send an email to be.privacy@pwc.com. You can also submit your requests via the PwC privacy portal.
Complaints
We hope that you won’t ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to be.privacy@pwc.com. We will look into and respond to any complaints we receive.
You also have the right to lodge a complaint with the Belgian Data Protection Authority (DPA, i.e. GBA/APD), the Belgian data protection regulator.
For further information on your rights and how to complain to the GBA/APD, please refer to the Belgian DPA website.
We recognise that transparency is an ongoing responsibility so we will keep this recruitment privacy statement under regular review.
This recruitment privacy statement was last updated on October 2022
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