Recruitment Privacy Statement
Your personal data provided during the selection, recruitment and onboarding procedure and through the submission of related documents using Workday is processed in accordance with the GDPR.
In addition, PwC provides you with the following information:
Controller & data protection officer
The controller of the present processing operation is PwC Belgium BV (Culliganlaan 5, 1831 Diegem in Belgium) and/or such other Belgian Member Firms of the PwC network as may be relevant.
If you have any questions about this privacy statement or how and why we process personal data, please contact us at:
Data Protection Officer
PwC Belgium
Culliganlaan 5
1831 Diegem
Belgium
Email: be.privacy@pwc.com
Phone: +32 (0)2 710 42 11
Purpose of the processing of your personal data
The purpose of this processing operation is to select and recruit candidates suitable to cover the vacancies of the Belgian Members Firms of the PwC network.
We process personal data to attract and secure the best talent to work with us as follows:
To attract talent and promote opportunities at PwC including by arranging, hosting and participating in events, promoting opportunities and using recruiters to help find talent for us.
To identify and source talent including by searching our talent pool and publicly available sources (such as professional networking and job websites of which you are a member).
To process and manage applications for roles at PwC, evaluate you for open positions that match your interests and experience throughout the PwC network, manage your candidate profile, send you email notifications and other announcements, request additional information or otherwise contact you about your candidacy.
To screen and select talent by evaluating your suitability for employment with PwC, including through interviews and assessments.
To hire and onboard talent by making an offer to successful applicants and carrying out pre-employment screening checks.
To conduct statistical analyses and create reports including for example regarding the use of our career’s websites, reports on PwC recruitment activities, and analysis of candidate sourcing channels.
To manage and communicate with people who left their coordinates at a PwC recruitment event.
Any other purposes stated when you provide the information to PwC (e.g. onboarding newsletter, onboarding website).
Only where allowed by law, we ask a “certificate of good conduct” for the following purposes: To comply with legal obligations.
What personal data is processed?
The following categories of personal data are collected and used for the processing operations.
A) Data collected and received during the selection phase:
- Personal data needed to identify candidate: title, surname, first name, date and place of birth
- Contact information provided by the candidate to contact the candidate: street, postcode, place, country, telephone, personal email address
- Information provided by candidate for verifying eligibility and selection criteria set in vacancy notice: CV, nationality, education and training (diploma(s)/certificate(s)), professional experience (job title, length, company name, main tasks and responsibilities), spoken languages, IT skills, soft skills and other job-related skills and competencies
- Motivation letter of candidate if provided
- In case of admission test: results of written and oral tests
- References about former professional experience
- Payslip from previous employment (not obligatory)
- Username and password to apply for a role.
- Information provided as part of interviews and assessments.
B) Various official documents we ask or receive to perform a candidate/background check after a job offer has been sent out:
- Diplomas, certificates
- Copy of ID card
- Copy of driver's licence
- Certificate of good conduct
- Documents regarding visa requirements (if applicable)
- Work permit if applicable
- Possible beneficiaries for insurance purposes
- Documents proving nationality and marital status, and family composition document
- Proof of registration of place of residence
- Identification of Belgian bank account
C) All replies to the questions given by the candidate during the selection and recruitment procedure.
D) Other onboarding information:
- Laptop keyboard choice
- If you opt to keep existing mobile number, owner of the number, preferences, provider, sim card serial number, account information, whether you have a postpaid or prepaid account.
- Private mobile number
- Preferred language
- Driving license
- Regarding the mobility package, the information on loan and rent reimbursement if this is the choice of the new hire.
Recipients
The recipients of your data will be the PwC Belgium HR department and the members of the selection panel that consists of members of your possible future employer (PwC Firm) and Line of Service.
The onboarding information will be shared with HR, and only for the service relevant information to IT, General Services and certain third-party services (e.g. telecom providers, fleet services) solely on a need-to-know basis.
Lawfulness
We process your personal data for the legitimate interest for PwC to recruit appropriate staff for the vacant positions.
At the end of the recruitment procedure, we will - before the signing of your contract - process your data concerning your certificate of good conduct on the legal ground of article 8, §2, 2°, b) of the Belgian Act of 18 September 2017.
The time limits for retaining the data are the following
If you are recruited and become a PwC employee, your data will be retained for 2 years after the end of your working relationship with PwC.
Data pertaining to applicants who were invited for an interview during the course of a given selection and recruitment procedure will be kept at least until the closing of the selection and recruitment procedure and for a maximum of 2 years thereafter.
Data related to applicants not invited for an interview will remain in the PwC Belgium’s recruitment database for a period of maximum 2 years. Data will be automatically removed at the end of this period.
Data in Workday is stored for 2 years for people who are not recruited. At the end of this period, data will be automatically destroyed.
Individuals’ data protection rights and how to exercise them
Individuals have certain rights over their personal data and data controllers are responsible for fulfilling these rights. Where we decide how and why personal data is processed, we are a data controller and include further information about the rights that individuals have and how to exercise them below.
All these data protection rights can be exercised by submitting a request via the PwC privacy portal.
The right to:
- Erasure of your personal data (the right to be forgotten)
- Access to personal data: You have a right of access to personal data held by us as a data controller.
- Amendment of personal data: To update personal data submitted to us, you may submit a request via the PwC privacy Portal or, where appropriate, contact us via the relevant website registration page or by amending the personal details held on relevant applications with which you registered. When practically possible, once we are informed that any personal data processed by us is no longer accurate, we will make corrections (where appropriate) based on your updated information.
- Withdrawal of consent: We do not generally process personal data based on consent (as we can usually rely on another legal basis). Where we process personal data based on consent, individuals have a right to withdraw consent at any time. To withdraw consent to our processing of your personal data, please submit a request via the PwC privacy portal or, to stop receiving an email from a PwC marketing list, please click on the unsubscribe link in the relevant email received from us.
Other data subject rights
This privacy statement is intended to provide information about what personal data we collect about you and how it’s used. As well as rights to erasure of your personal data, right to access of your personal data and the right to amend your personal data referred to above, individuals may have other rights in relation to the personal data we hold, such as a right to restrict or object to our processing of personal data and the right to data portability.
If you wish to exercise any of these rights, please submit your requests via the PwC privacy portal.
Complaints
We hope that you won’t ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to be.privacy@pwc.com. We will investigate and respond to any complaints we receive.
You also have the right to lodge a complaint with the Belgian Data Protection Authority (DPA, i.e. GBA/APD), the Belgian data protection regulator.
For further information on your rights and how to complain to the GBA/APD, please refer to the Belgian DPA website.
We recognise that transparency is an ongoing responsibility so we will keep this recruitment privacy statement under regular review.
This recruitment privacy statement was last updated on June 2025
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