E-invoicing and e-archiving

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E-invoicing and e-archiving can speed up your operations, making them more accurate and cost-efficient. But they come with their own set of tax and legal requirements.


Your challenges

You may need our help if you:

  • are under pressure from your suppliers and customers to begin processing invoices electronically
  • want to make sure you are compliant when you replace your paper purchase invoices with scanned images
  • want to set up a pan-EU e-invoicing and e-archiving system, but you need help negotiating all the jurisdictional tax and legal requirements
  • must create a flexible, yet controllable e-invoicing/e-archiving system that meshes easily with your company’s existing operations
  • need help building and running a centralised e-archive facility to accommodate your growing business
  • are a solution provider and want to validate the tax and legal compliance of your solution and foster trust with third parties

How PwC can help you

Information

  • Inform you about VAT, corporate tax, e-signature and other legal regulations
  • Explain your options, which e-invoicing and e-archiving models exist and what solutions there are on the market

Feasibility

  • Make a business case for your e-invoicing and e-archiving project, based on strategic choices you have to make: to create or buy services; in-house or outsourced; etc.
  • Play a quality-assurance role where third parties are involved (integrators, outsourcing parties, etc.)

Design 

  • Select or design a solution that fits your organisation, processes and technology, including security and controls
  • Make sure that the proposed solution is tax and legally compliant
  • Coordinate and manage local and international e-invoicing and e-archiving projects through our international network

Implementation 

  • Assure the management and quality of the project, and provide documentation and training
  • Provide certainty on the tax compliance of the e-invoicing and e-archiving solution by negotiating with and obtaining rulings from tax authorities

Roll-out

  • Assisting with operational and contractual aspects, like negotiating service level agreements (SLAs) with solution vendors and drafting terms and conditions
  • Help enable supplier and customer adoption

Third party trust

  • Help you to create third party trust in the e-invoicing and e-archiving solutions processes via SAS70 attestations and comfort letters